Onyx Hospital Information System

► ADT & Census

• Incorporates Advance Directive and communicates to nursing stations and/or Clinical Information System.

• Integrates Local Medical Review Policies and generates Advanced Beneficiary Notices when required.

• Automatically purges "no-show" pre-admissions after a hospital-defined time period.

• Supports on-line inquiry of all beds from which patients are awaiting transfer or pending discharge.

• Prints admissions list by 1st insurance, showing 2nd and 3rd, flagging those needing certification within 24 hours.

► OP Registration

• Provides on-line pre-registration functions for gathering patient demographic, guarantor, insurance and other data.

• Supports short outpatient registration process (e.g. compared to inpatient admissions) tailored to simpler outpatient service requirements (e.g. blood draws, lab tests).

• Supports "recurring" or "series" outpatient accounts that do not require re-entering registration data at each visit.

• Supports automatic transfer of patient data and charges from ER and Provide quick emergency department registration process (e.g. for stat or John Doe patient) allowing registration records to be completed later.

► Patient Accounting

• Supports a variety of insurance contract billing requirements such as sending separate bills to insurance companies.

• Provides comprehensive user-defined front-end coding and billing edit processes to validate coding, revenue codes, bill type, etc.

• Provides ability to maintain a series (or recurring) outpatient's master record and reflect all changes in individual visit records.

• Provides third party log functions to track all payments, charges and adjustments for inpatients and outpatients.

• Supports automatic collection processing that routes accounts to specific followup steps per user-defined criteria (e.g. mature balances ).

► Medical Records

• Supports on-line maintenance and access to medical records for inpatients, outpatients, and emergency patients.

• Supports batch processing of chart locations using report data capture devices (e.g. portable bar code scanners) used to inventory all charts within a location.

• Provides ability to view and/or print incomplete medical record delinquency reports by physician showing deficiencies.

• Generates abstracting productivity statistics on amount of work completed and time spent per chart.

► Resource Scheduling

• Provides ability to schedule services and resources throughout the care delivery organization regardless of where the service is rendered or where request was initiated.

• Provides on-line link to patient's insurance benefits information regarding covered services and co-payments, and alert if a referral is required.

• Allows scheduling of appointments for any point in the future (e.g. schedule follow-up for 6 months or a year in future, not just 4 weeks).

• Provides ability to limit the number of times a particular procedure can be scheduled for a provider and flag when the limit is reached.

• Provides ability to inquire and view names and reasons for visit for each patient in an over-booked time slot.

► Physician Access

• Provides on-line, easy-to-use system for physicians to access patient demographic, clinical, order, and results information.

• Provides security confidentiality control features to prohibit physician from viewing and accessing data for other physicians' patients.

• Provides on-line patient inquiry function showing name and phone of family and emergency contacts for patients of physician who is logged on.

• Provides electronic signature ID function for physician to electronically record approval and entry of orders.

•Supports on-line graphical display of physician's patient lab test results for trends, etc.

► General Ledger

• Supports processing of multiple general ledgers for multi-entity organizations.

• Provides ability to set up and maintain multiple fiscal calendars (e.g. use a monthly calendar for one entity and a quarterly calendar for another).

• Supports allocation of revenue and expenses to profit centers by fixed amount and percentage.

• Shows volume units, revenue per unit, and costs per unit on a units-of-service statistical report.

• Supports uploading of data from standard microcomputer file formats to general ledger system.

► Budgeting

• Provides integration and sharing of data between general ledger and budgeting systems.

• Computes future period projections based on average of prior years' data plus or minus a percentage.

• Supports flexible budgeting of revenue, expense, and labor data based on user-defined volumes.

• Supports capital expense budgeting with automatic calculation of depreciation based on assets useful life.

• Provides option to automatically interface monthly budget adjustments to general ledger system.

► Case Mix

• Interfaces to and captures patient information automatically from the patient care and financial applications.

• Provides concurrent review functions to monitor utilization during patient stay.

• Maintains and allow on-line access to revenue, cost, and payment history data by diagnosis group.

• Prints financial utilization reports of inpatient and outpatient by financial class by MD.

• Provides ad hoc report writing features within Case Mix system for non-technical users.

► Accounts Payable

• Provides ability to compute payment due dates based on the terms of the vendor discount or user-defined period from the invoice date.

• Maintains employee payment records separately from vendor records for statistical and reporting purposes.

• Supports automated reconciliation of vendor invoices, purchase orders and receipts to verify quantity ordered, received, accepted and billed before payment is authorized.

• Prints vendor aging report of unpaid invoices for user-specified period (e.g. to see the outstanding items as of certain date and reconcile the total to the general ledger).

• Prints trend analysis report showing summary of activity for current month, last twelve months, and YTD by vendor.

► Fixed Assets

• Supports user-definable asset coing scheme by function, services, structure, cost center, or operational group.

•Supports retroactively transfer of assets including charge of associated depreciation to appropriate departments or accounts.

• Provides ability to backdate assets additions for the purpose of catching up on depreciation.

• Prints asset recap showing cost, salvage value, accumulated depreciation, current depreciation and book value.

• Interfaces depreciation journal entries to the general ledger system.

► Payroll

• Supports an unlimited number of earnings codes including (but not limited to) salary, hourly rate, vacation, sick, holiday, shift differential, overtime, call back, disability, etc.

• Monitors annual maximum deduction amounts and stop the deduction once the predefined maximum is reached.

• Automatically adjusts garnishment and child support deduction amounts if the disposable income requirements will not be met after the deduction is taken.

• Process partial period payments to employees who do not work the entire pay period (e.g. new hires, terminations, on leave without pay, catastrophic leave).

• Provides ability to restart check printing in the event check stock is damaged or printer malfunctions, with audit controls for damaged check stock.

• Provides ability to synchronize employee master files in payroll system with time and attendance system.